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Business Office Assistant

Office Admin / Consulting Coordinator (Brea, CA)
Small business Consultant looking for an office assistant (in-home office). This job is perfect for: someone just entering the professional workforce for the first time; someone looking to reenter the workforce after a long absence; someone who wants to make the change in career direction. Due to the position being in-house, a background check (livescan) will be required. In the future, the office may move out to a local office suite.
Details: Monday-Friday, approx. 15 - 25 hours per week (9am-12pm daily to start, with ability to move up as we grow). Office is in Brea, CA, $10-12/hr to start DOE (depending on experience) with the ability to earn an increase based on performance once the introductory period is over and enough knowledge is gained. Any billable consulting work done for clients will be paid at 50% above your base salary (i.e. if you earn $12/hr regularly, you will earn $18/hr when work is tracked and can be billed to a client file).
Skills required, which must be inherently present within as these cannot be taught on the job:
Must possess oodles of common sense and people skills, be customer-service focused
Must possess excellent English skills -- both verbal and written (bi-lingual Spanish is a huge plus but not required)
Must be computer savvy (and have hands-on working experience with MS Office software, internet and smart phone technology)
Must be willing to learn, capable of learning the right way the first time, and great at following instruction/direction
Must possess a sense of urgency and demonstrated timeliness and dependability
Must be a positive person, a self-starter, a multi-tasker in the truest sense, willing to ask questions, able to prioritize, and take on increasing responsibility
Must be able to pay a great deal of attention to details, yet be extremely streamlined and efficient, without cutting corners
Must truly enjoy supporting the end cause -- making the owners look great, providing excellent customer service and follow up, and be willing to do what it takes to get the job done right
Must be able to refrain from personal distractions during working hours
Duties, which can be taught if you don't have experience yet:
Reception
o Telecommunications -- answer calls, track calls, transfer calls, check voice mail, check email
o Office admin -- scanning, copying, faxing, running around like a headless chicken
o Mail processing -- incoming, outgoing
o Calendaring -- ensure consultants' meetings and appointments are scheduled and kept
Marketing
o Printing and assembling marketing packets
o Sending out proposals and marketing packets
o Tracking sales leads
o Following up on completed work
o Sending out emails, newsletters, reminders
o Keeping up client and lead database
o Make outgoing "follow up" calls and make appointment
Accounting
o Preparing expense reports
o Tracking expenses, mileage, etc.
Administration
o Proof-reading documents
o Editing documents
o Data entry
o Anything and everything else needed to make the office run smoothly


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